When an incoming shipment arrives at your plant, there is a very important step that you must take before you inspect the trailer, before you unload the materials, and even before you accept the shipment. The first step is always to check and record seals.
Trailer or railcar seals are one of the main indicators of food security incidents. The first step to take upon arrival is to make sure that seals are intact and that seal numbers match the bill of lading.
If a trailer arrives at your facility with broken seals, it could be a sign of tampering. During transportation an aggressor could have broken into the trailer or railcar and contaminated the product. However, they may not be able to do so without breaking the seals. Therefore, broken seals are an important indicator of contamination.
When shipments arrive, do not let drivers break the seals and bring them to the receiving office for verification. If the seals are broken or do not match the numbers on the bill of lading, the load should be rejected.
Trailers or railcars should have one seal for each door or opening. Bulk transport vehicles, such as flour trailers, may have more than 15 seals on them. Each seal will be assigned a separate number that should match the number on the bill of lading. Most of the time these seal numbers will be consecutive. Make sure each seal is listed. It is also important to record that each seal has been checked on the shipment approval documentation.
Remember, you play an important role in food safety and security. Take the necessary precautions to prevent food contamination!